Clover Public Library District Minutes Stated Meeting August 16, 2017

The stated meeting was called to order by Vice President Vera Fornander at 7:00 p.m.  Also present were board members Pam Eiker, Deborah Kelly, Dale Lanning, Cheyanna Losey, Breanna McLaughlin, and Head Librarian Rene Bramlett.  Excused: Nancy Swanson and Bookkeeper Barb Lutrell.   

Secretary’s Report

The minutes from the June 21, 2017, meeting were read by Cheyanna.  A motion was made by Pam to approve the minutes and seconded by Breanna.  Motion carried. 

Treasurer’s Report

Dale presented the monthly expense and income report.  A motion was made by Deb to accept the report as presented and seconded by Pam.  Motion carried.  

· Ordinance 17-1: To levy and assess a tax for Clover Library of the counties of Henry, Knox, and Mercer, State of Illinois for the fiscal year beginning July 1, 2017 and ending June 30, 2018.  A motion was made by Dale and seconded by Deb to approve for adoption in September.  The motion carried 6-0. 

· Ordinance 17-2: Annual budget and appropriation ordinance for the fiscal year beginning the first day of July 1, 2017 and ending June 30, 2018.  A motion was made by Dale and seconded by Deb to approve for adoption in September.  The motion carried 6-0. 

· Ordinance 17-3: meeting dates beginning August 2017 and ending July 2018. A motion was made by Dale and seconded by Deb to approve for adoption in September.  The motion carried 6-0.  

· Knox County Update: Dale has continued to be met with difficulty in rectifying the tax mistakes in payments we have received.  He continues to be in conversation with Phil Lenzini and will keep us updated.

Librarian’s Report

Rene presented her report. A motion was made by Breanna and seconded by Deb to accept the report as presented.  Motion carried.

· Freedom of Information Act – motion made by Deb and seconded by Pam.  The motion carried 6-0. 

· Employees Ethics Act - motion made by Dale and seconded by Pam.  The motion carried 6-0. 

· Annual report – the annual report for 2016-2017 is completed. 

· Circulation system – plans are underway for general cleanup this fall including updates to the circulation system and the website. 

Unfinished Business

· Summer Reading Program – The final count included $1,580 from twenty donors, 87 children registered, 57 completing the program, attendance was up 301 in June and 296 in July.  Plans are underway for next year with the hope that registration will be online next year.  The theme is “Reading will take you anywhere.” 

· Programming – Cindi Gale and Tom McKay confirmed they will be hosting a meet and greet during the Woodhull Fun Fest.  The adult program on the eclipse was attended by nine people.  On August 24, 2017 a program on learning Italian and wine will be presented.  In

October John Butte will be presenting his book, “Darlene’s Silver Streak and the Bradford Model T Girls.” 

· Butterfly Garden – the garden continues to grow and add beauty to the library campus and town.

· Landscaping – The pillars were cut back and a new bid for the landscaping has been submitted and is for an additional $310 - $410.  This expense was approved in May 2017. 

· Tree Trimming – Deb reported the tree was removed and the lilac bush has been trimmed considerably. 

New Business

· Idea suggested of partnering with the school middle/high school librarian for the Rebecca Caudill & Abraham Lincoln Awards Reading Challenge as part of the summer reading program for that age group. 

Announcements

· The next meeting will be September 20, 2017 at 7 p.m.  

The meeting was adjourned at 7:51 p.m. with a motion from Pam and seconded by Deb.  Motion carried.   

Respectfully submitted, Rev. Dr. Cheyanna L. Losey 




Clover Public Library District Minutes Stated Meeting June 21, 2017

At 6:45 p.m. the public budget hearing was held.   

The stated meeting was called to order by President Nancy Swanson at 7:00 p.m.  Also present were board members Pam Eiker, Vera Fornander, Deborah Kelly, Dale Lanning, Cheyanna Losey, Breanna McLaughlin, and Head Librarian Rene Bramlett and Bookkeeper Barb Lutrell.  Guest: Karen Pfeiffer.  

Secretary’s Report

The minutes from the May17, 2017, meeting were read by Cheyanna.  A motion was made by Vera to approve the minutes and seconded by Pam.  Motion carried. 

Treasurer’s Report

Barb presented the monthly expense and income report.  A motion was made by Dale to accept the report as presented and seconded by Deb.  Motion carried.  

· Budget for 2017-18 fiscal year – a motion was made by Dale and seconded by Breanna to adopt the budget for 2017-2018.  The motion carried 7-0. 

Librarian’s Report

Rene presented her report. A motion was made by Deb and seconded by Vera to accept the report as presented.  Motion carried.  

· Carol VanDeWalle sent a thank you card regarding her time as a board member and her gifts.

Unfinished Business

· Summer Reading Program – SOAR has between twenty – thirty children each session.  The reading program has seventy children registered.  The events have all be well attended.

· Programming – The June honor flight program has been rescheduled for the fall.  Cindi Gale and Tom McKay confirmed they will be hosting a meet and greet during the Woodhull Fun Fest.  In October John Butte will be presenting his book, “Darlene’s Silver Streak and the Bradford Model T Girls.”  

· Butterfly Garden – the garden continues to grow and add beauty to the library campus and town.

· Landscaping – Dale has talked to Bill Downing and the library is on the schedule to have the pillars cut back and repaired.  

· Tree Trimming – Deb reported the tree on the east side is scheduled to be removed this weekend.    

New Business

·  There was no new business. 

Announcements

· The next meeting will be August 16, 2017 at 7 p.m.  

The meeting was adjourned at 7:20 p.m. with a motion from Pam and seconded by Deb.  Motion carried.   Respectfully submitted, Rev. Dr. Cheyanna L. Losey 





Clover Public Library District Minutes Stated Meeting May 17, 2017

The stated meeting was called to order by President Nancy Swanson at 7:00 p.m.  Also present were board members Pam Eiker, Vera Fornander, Cheyanna Losey, Breanna McLaughlin, and Head Librarian Rene Bramlett.  Excused: Deborah Kelly, Dale Lanning, Carol VanDeWalle and Bookkeeper Barb Lutrell.

Board members filled out the Oath of Office paperwork. 

Secretary’s Report

The minutes from the April 19, 2017, meeting were read by Cheyanna.  A typo was corrected.  A motion was made by Pam to approve the minutes and seconded by Vera.  Motion carried. 

Treasurer’s Report

Rene presented the monthly expense and income report.  During this part of the meeting at 7:11 p.m. the power went off.  Using a battery-operated lantern the Trustees continued to address the business at hand. A motion was made by Vera to accept the report as presented and seconded by Pam.  Motion carried.  

· Budget for 2017-18 fiscal year – working budget presented.  Presented was an estimate for providing a 10%, 13%, and 15% raise to the staff.  Rene’s recommendation is for 15% to match the wages of library clerks in this area.  A motion was made by Vera to provide a 15% increase to wages and seconded by Pam.  Motion carried 5-0.  A motion was made to approve the working budget by Pam and seconded by Vera.  Motion carried.     

Librarian’s Report

Rene presented her report. A motion was made by Vera and seconded by Breanna to accept the report as presented.  Motion carried.  

· Welcome to Breanna to the Board.  

· Thank you to Carol for her many years on the Board, especially for the creation and maintenance of the Butterfly Garden.  The book Portraits of Courage by George W. Bush has been donated in her honor, and a $50 gift certificate will be sent to her. 

· Thank you from the Board to Rene and family for all the work they undertake to keep the Library in good repair and functioning.      

 
Unfinished Business

· Programming – In April, Fareway will begin sending recipes to be included on the library website.  In May, HyVee will be presenting about diet and meal planning.  In June, Donna Johnson will be presenting about the Honor Flights.  During the Fun Fest July 15, 2017, Cindi Gale and Tom McKay will be present for a meet and greet.  Cindi volunteered to invite other authors and let Rene know if there is an interest.             

· Butterfly Garden – the plants are growing.  There are some plants that need to be split and you are invited to come and take them.  

· Summer Reading Program – plans are underway. SOAR training will be on May 30, 2017.  The kick-off will be on May 31, 2017.  The theme for the year is Reading by Design.  Total donations are around $1,200.  This is a record in donations.   

· Landscaping – Bill Downing will remove the retaining walls in the front and repair the one in the back for a cost of $2,000.  A motion was made for approval by Pam and seconded by Vera.  Motion carried 5-0.  A motion was made to provide additional funds as needed for Terry Anderson’s work in building the retaining wall by Pam and seconded by Breanna.  Motion carried 5-0.     

· Digitizing yearbooks – Jim has posted two years and will continue to post the yearbooks as he is able. 

 
New Business

· Prevailing Wage Resolution – A motion was made by Vera to adopt the prevailing wage resolution for 2016-2017 and seconded by Pam.  Motion carried 5-0.     

· Tree Trimming – a tree behind the building needs to be trimmed.  A tree on the neighboring lot is dead.  Rene will talk to the owner to determine if they would like to hire Poppy Batton to remove that tree at the same time the tree on our lot is trimmed.  A motion was made to trim our tree behind the building by Vera and seconded by Pam.  Motion carried.    


Announcements

· The next meeting will be June 21, 2017 at 7 p.m.  At 6:45 p.m. will be the public budget hearing.   

The meeting was adjourned at 7:51 p.m. with a motion from Vera and seconded by Pam.  Motion carried. 

Respectfully submitted, Rev. Dr. Cheyanna L. Losey 






Clover Public Library District Minutes Stated Meeting April 19, 2017

The stated meeting was called to order by President Nancy Swanson at 6:58 p.m.  Also present were board members Vera Fornander, Deborah Kelly, Dale Lanning, Cheyanna Losey, Bookkeeper Barb Lutrell, and Head Librarian Rene Bramlett.  Excused: Pam Eiker and Carol VanDeWalle.

 

Secretary’s Report

The minutes from the March 15, 2017, meeting were read by Cheyanna.  A motion was made by Deb to approve the minutes and seconded by Vera.  Motion carried. 

 

Treasurer’s Report

Barb presented the monthly expense and income report.  A motion was made by Vera to accept the report as presented and seconded by Deb.  Motion carried.  

* Budget for 2017-18 fiscal year – meetings will begin in May.  

* Motion made to set the non-resident library card $116.86 by Vera and seconded by Deb.  Motion carried.  

* Per capita grant amount of $1,861.90 will be awarded from the state.  

 

Librarian’s Report

Rene presented her report. A motion was made by Dale and seconded by Deb to accept the report as presented.  Motion carried.  

* Field Trips – the AlWood kindergarten class visited on March 23, 2017 and Darcie Berry reported the class really enjoyed their visit.  

 

Unfinished Business

* Programming – In April, Fareway will begin sending recipes to be included on the library website.  In May, HyVee will be presenting about diet and meal planning.  In June Donna Johnson will be presenting about the Honor Flights.  During the Fun Fest July 15, 2017, Cindi Gale and Tom McKay will be present for a meet and greet.  Cindi volunteered to invite other authors and let Rene know if there is interest.             

* Butterfly Garden – spring cleaning has begun. 

* Summer Reading Program – plans are underway for programming for children, youth, and adults.  The next staff meeting to finalize the details is scheduled for May 1, 2017.  Seventy donation requests were mailed on March 31, 2017.  At this time eleven responses have been received for a total of $910.00.  The kick-off will be May 31, 2017.   

* Landscaping – Terry Anderson presented a new estimate for the next phase of the process.  This is for the retaining wall, removal of rock, and yew bushes and stumps.  The total estimate is for $849.05.  A motion was made by Dale and seconded by Vera.  Motion carried 5-0.  Dale will call Bill Downing to discuss repairing the retaining wall since he has repaired it in the past.  

* Digitizing yearbooks – Jim is working on posting the year book to the website.  He is doing research about how to best provide this service.    

 

New Business

* Breanna McLaughlin and Dale Lanning were elected to the class of 2023.  Breanna will be installed at the May meeting.  Carol VanDeWalle’s last meeting will be the May meeting.  

* A periodical list was provided comparing the cost of digital to paper editions through EBSCO.  The cost of digital is still too costly for us to move to that medium. 

 

Announcements

* The next meeting will be May 17, 2017 at 7 p.m.  

 

The meeting was adjourned at 7:35 p.m. with a motion from Deb and seconded by Dale.  Motion carried. 

Respectfully submitted, Rev. Dr. Cheyanna L. Losey 



Clover Public Library District Minutes Stated Meeting February 15, 2017

The stated meeting was called to order by President Nancy Swanson at 7:01 p.m.  Also present were board members Pam Eiker, Vera Fornander, Dale Lanning, Cheyanna Losey, Bookkeeper Barb Lutrell, and Head Librarian Rene Bramlett.  Excused: Deborah Kelly and Carol VanDeWalle. 

Secretary’s Report

The minutes from the January 18, 2017, meeting were read by Cheyanna.  A motion was made by Vera to approve the minutes and seconded by Pam.  Motion carried. 

Treasurer’s Report

Barb presented the monthly expense and income report.  A motion was made by Dale to accept the report as corrected and seconded by Pam.  Motion carried.  

* Memorials – A $60.00 donation from PEO book club was given in memory of Sandy Snyder.  A $25.00 donation from Joanne Carlson was given for use at the discretion of the Library.  

Librarian’s Report

Rene presented her report. A motion was made by Vera and seconded by Pam to accept the report as presented.  Motion carried.  

* Weeding the collection – The 2016 periodical section has been weeded.  The adult fiction is the next section to be addressed.  

Unfinished Business

* Programming – Tom McKay donated his latest book Another Life and would like to host a book discussion time.  Cindy Nelson said she would enjoy hosting a book discussion about her book Threadbare as well.            

* Butterfly Garden – winterized and awaiting spring. 

* Security System – the system has been purchased and will be installed this weekend.

* Yearbook project- they have all been scanned and are in the process of being put on the website.  

* Website – the library system is beginning a project of helping libraries update their website.  This will begin this spring.   

New Business

*  There is no new business. 

Announcements

* The next meeting will be March 15, 2017 at 7 p.m.  

The meeting was adjourned at 7:33 p.m. with a motion from Dale and seconded by Vera.  Motion carried. 

Respectfully submitted,

Rev. Dr. Cheyanna L. Losey 



Clover Public Library District Minutes Stated Meeting March 15, 2017

The stated meeting was called to order by Vice President Vera Fornander at 7:00 p.m.  Also present were board members Deborah Kelly, Dale Lanning, Cheyanna Losey, Carol VanDeWalle, Bookkeeper Barb Lutrell, and Head Librarian Rene Bramlett.  Excused: Pam Eiker and Nancy Swanson.

 

Secretary’s Report

The minutes from the February 15, 2017, meeting were read by Cheyanna.  A motion was made by Carol to approve the minutes and seconded by Deb.  Motion carried. 

 

Treasurer’s Report

Barb presented the monthly expense and income report.  A motion was made by Dale to accept the report as presented and seconded by Deb.  Motion carried.  

 

Librarian’s Report

Rene presented her report. A motion was made by Carol and seconded by Dale to accept the report as presented.  Motion carried.  

* Weeding the collection – This project is completed.  There were very few items missing.  Rene attributes this to the efforts of the staff to keep the circulation system up-to-date. 

 

Unfinished Business

* Programming – Cindi Nelson Gale said she would enjoy hosting a book discussion about her book Threadbare and plans are underway to have an event in the summer during the Woodhull Fun Fest.  A staff meeting is scheduled for March 16, 2017 to plan story hours and summer reading programs for 2017 to achieve the goal of having activities for all age groups.           

* Butterfly Garden – winterized and awaiting spring.  

* Security System – the system is installed and functioning.  Thank you to Gale Bramlett and Matt Fairbrother for their work to install the system.  A card will be sent to them from the Board.     

 

New Business

*  Dale spoke to Donna Johnson about returning for another session of her Vietnam Nurse program or another program of interest.  Donna said she was interested and would await an invitation to schedule a time.   

 

Announcements

* The next meeting will be April 19, 2017 at 7 p.m.  

 

The meeting was adjourned at 7:17 p.m. with a motion from Deb and seconded by Carol.  Motion carried. 

 

Respectfully submitted,

Rev. Dr. Cheyanna L. Losey 









Clover Public Library District Minutes Stated Meeting January 18, 2017


The stated meeting was called to order by President Nancy Swanson at 7:00 p.m.  Present were board members Vera Fornander, Dale Lanning, Pam Eiker, and Head Librarian Rene Bramlett.  Excused: Cheyanna Losey, Carol VanDeWalle, Deborah Kelly, and Bookkeeper Barb Lutrell.


Secretary’s Report

The minutes from the October 19, 2016 meeting were read by Pam Eiker.  A motion was made by Vera to approve the minutes and seconded by Dale.  Motion carried.


Treasurer’s Report

Dale presented the monthly expense and income report. A motion was made by Dale to accept the report and seconded by Vera. Motion carried.

It was noted in the Deposit Detail that donations were accepted from Bob & Verna Bergstrom for $150 and Patty & George Olson for $290.

Dale made a contact with Scott Erickson and was assured that necessary adjustments to the Knox County taxes will be made and completed by 2018.


Librarian’s Report

Rene presented her report. A motion was made by Dale and seconded by Vera to accept the report as presented.  Motion carried.

Rene reported that the circulation computer has been upgraded and a new laptop purchased, along with a new wireless scanner to do inventory.

Due to vandalism last fall it was recommended by the police department to install a new security system.

Breanna McLaughlin and Dale Lanning have filed petitions for the upcoming election in April.  Carol VanDeWalle will not be running again. It was suggested to donate a book to the library in her honor, as well as a gift card for her. She will continue to help with the butterfly garden and future programs.


Unfinished Business

Programming - The program “Life of a Vietnam Nurse” was well attended by 54 people.

Butterfly Garden - It has been winterized and daffodils planted.

Landscaping project - Terry has completed the stump area work, and plants will be added in the spring.

Sidewalk Repair - Todd’s Mudjacking completed the repair work on library property on November 11, 2016 for $1550, with the town paying an additional $450 for sidewalk repair.

Christmas Walk - Attendance was down by 100 people.


New Business

Security System - Due to the vandalism last fall, a security system estimated to cost approximately $1000 will be installed. A motion was made by Vera and seconded by Dale to install the system.  Motion carried.

Election petitions - Breanna McLaughlin and Dale Lanning have announced their candidacy for the April election, and they have filed the necessary paperwork to do so.


Announcements

The next meeting will be February 15, 2017 at 7 p.m.


The meeting was adjourned at 8 p.m. with a motion by Dale and seconded by Vera.


Respectfully submitted,Pam Eiker

Clover Public Library District Minutes Stated Meeting September 21, 2016

At 6:45 p.m. the public hearing of the budget was held.  The stated meeting was called to order by President Nancy Swanson.at 7:00 p.m.  Present were board members Pam Eiker, Vera Fornander, Dale Lanning, Cheyanna Losey, Bookkeeper Barb Lutrell and Head Librarian Rene Bramlett.  Excused: Deborah Kelly and Carol VanDeWalle

 

Secretary’s Report

The minutes from the August 17, 2016 meeting were read by Cheyanna.  A motion was made by Vera to approve the minutes as corrected and seconded by Pam.  Motion carried. 

 

Treasurer’s Report

Barb presented the monthly expense and income report.  A motion was made by Dale to accept the report as corrected and seconded by Vera.  Motion carried.  

* Ordinance 16-1.  A motion made by Dale and seconded by Vera to adopt.  Motion carried 5 aye, 0 no. 

* Ordinance 16-2.  A motion made by Dale and seconded by Pam to adopt.  Motion carried 5 aye, 0 no. 

* Ordinance 16-3.  A motion made by Dale and seconded by Pam to adopt.  Motion carried 5 aye, 0 no. 

* Ordinance 16-4.  A motion made by Dale and seconded by Vera to adopt.  Motion carried 5 aye, 0 no. 

* Knox County tax update – Dale talked with Scott Erickson.  An adjustment will be made for next year and in two years the situation will be corrected.  Dale will check back in January 2017.      

 

Librarian’s Report

Rene presented her report. A motion was made by Vera and seconded by Pam to accept the report as presented.  Motion carried.  

 

Unfinished Business

* Programming – National Park System’s 100th anniversary program went well, an average of fifteen people per day attended.  Deb is working on the program for Breast Cancer Awareness in October.  In November Donna Johnson will do a program on Life of a Vietnam Nurse.  Youth programming ideas for the fall include preschool program and teen game club.  

* Christmas Walk – planning will begin on October 24 at 6:30 p.m.           

* Hiring of new staff – Jim Albrecht accepted the position.  Candi Johnson declined.  

* Landscaping projects – the stump area is still in progress and will be completed this fall.  

 

New Business

There was no new business. 

 

Announcements

* The next meeting will be October 19, 2016 at 7 p.m.  

 

The meeting was adjourned at 7:41 p.m. with a motion from Dale and seconded by Vera.

 

Respectfully submitted,

Rev. Dr. Cheyanna L. Losey 


Clover Public Library District Minutes Stated Meeting August 17, 2016 

The meeting was called to order by Vice President Vera Fornander at 7:00 p.m.  Present were board members Pam Eiker, Deborah Kelly, Dale Lanning, Cheyanna Losey, Carol VanDeWalle, Bookkeeper Barb Lutrell and Head Librarian Rene Bramlett.  Excused: Nancy Swanson. 

Secretary’s Report 

The minutes from the June 15, 2016 meeting were read by Cheyanna.  A motion was made by Pam to approve the minutes as corrected and seconded by Dale.  Motion carried.  

Treasurer’s Report 

Barb presented the monthly expense and income report.  A motion was made by Dale to accept the report as presented and seconded by Carol.  Motion carried.   

Ordinance 16-1.  A motion made by Dale and seconded by Deb to approve for adoption in September.  Motion carried 6 aye, 0 no.  

Ordinance 16-2.  A motion made by Dale and seconded by Pam to approve for adoption in September.  Motion carried 6 aye, 0 no.  

Ordinance 16-3.  A motion made by Dale and seconded by Deb to approve for adoption in September.  Motion carried 6 aye, 0 no.  

Budget Hearing – Will be held at 6:45 p.m. on September 21, 2016.  Rene will post and publish the announcement. 

Knox County tax update – In 2015-6 we were overpaid by $5,500.  In 2016-7 there were no taxes collected for the Library.  There is an outstanding $3,800 for the Library to receive.  Phil Lenzini in researching has discovered incorrect numbers have been inputted.  Dale is planning to go to the Country Clerk to inquire about the next steps the County will be taking to rectify this dilemma.  Dale will draft a letter on behalf of the Board.      

Librarian’s Report 

Rene presented her report. A motion was made by Deb and seconded by Dale to accept the report as presented.  Motion carried.   

Freedom of Information Act – motion made by Vera and seconded by Dale.  Motion carried 6 aye, 0 no. 

Employees Ethics Act - motion made by Carol and seconded by Deb.  Motion carried 6 aye, 0 no. 

Unfinished Business 

Summer Reading Program – Eighty-two children have signed up for the program and fifty-five completed the program by completing the goad of reading fifteen books.  There were twenty-four SOAR readers.  Bernadette Melow submitted a report of the strengths and growth areas of the program for use in planning in the future.     

Butterfly Garden – Continues to grow and Carol is planning a work day.   

Programming – It is the National Park System’s 100th anniversary this year.  There is a program scheduled for four days during the week of August 22 – 26, 2016 for after school and a video to share on Friday.  Deb contacted OSF Galesburg about programs for October and February.           

Landscaping projects – Terry Anderson submitted an estimate of $425.02 for the work to be done on the planter in front of the building.  A motion made by Dale and seconded by Carol.  Motion carried 6 aye, 0 no. 

Weeding the collection – The most recent section to be weeded is the VHS tapes.  Compact discs and large print books have been relocated and circulation has increased.   

New Business 

Hiring new employees – Janelle Roberts has asked to be moved to the as needed scheduling list.  Candi Johnson and James Albrecht were interviewed by Rene, Deb, and Carol.  Rene completed the background checks.  The hiring committee made a motion that both be hired.  Motion carried 6 aye, 0 no.   

Announcements 

Dale and Carol’s terms expire in 2017.  Petitions can be picked up September 21st, they are due December 22nd.   

The next meeting will be September 21, 2016 at 7 p.m.   

The meeting was adjourned at 8:12 p.m. with a motion from Deb and seconded by Carol. 

Respectfully submitted, 

Rev. Dr. Cheyanna L. Losey  


Clover Public Library District Minutes Stated Meeting June 15, 2016

The meeting was called to order by President Nancy Swanson at 7:00 p.m.  Present were board members Pam Eiker, Vera Fornander, Deborah Kelly, Dale Lanning, Cheyanna Losey, Carol VanDeWalle, and Head Librarian Rene Bramlett.  

Secretary’s Report

The minutes from the May 18, 2016 meeting were read by Cheyanna.  A motion was made by Vera to approve the minutes as corrected and seconded by Deb.  Motion carried. 

Treasurer’s Report

Dale presented the monthly expense and income report.  Of note are the substantial donations from the community for the Summer Reading Program.   A motion was made by Carol to accept the report as presented and seconded by Vera.  Motion carried.  

* Working Budget 2016-7 – Phil Lenzini is reviewing our information and will be in contact with Dale.  Ordinances will be ready for the August meeting for our review and approval.

Librarian’s Report

Rene presented her report. A motion was made by Dale and seconded by Deb to accept the report as presented.  Motion carried.   

Unfinished Business

* Summer Reading Program – Seventy-seven children have signed up for the program.  The story hours are well attended.  Adults have taken the Bingo card for the adult portion, but there is not a count for those at this time.     

* Butterfly Garden – A new statue was donated for the space.  The garden is certified as a Monarch Waystation through Monarch Watch, University of Kansas, Entomology Program, 1200 Sunnyside Avenue, Lawrence, Kansas 66045-7534.  A sign was sent and will be posted.   

* Adult Programming – Yarn dyeing workshop by Fiber Works on June 14, 2016 was not held due to low pre-registration.  Plans are underway to re-schedule during a school break.  Jenni Treggo would like to lead a painting workshop in the autumn.  Travis Atchinson would like to lead an art workshop.  It is the National Park System’s 100th anniversary this year.  August 25th at 2:30 p.m. there will be a program for the children.  Carol is working on a program about urban national parks.      

* Landscaping projects – Terry Anderson has finished the removal of the bushes and planting of the new bushes and flowers.  Two new bids are to come.  One for the north retaining wall.  One for the planter in front.  

New Business

* Resignation – Bernadette Melow submitted her resignation at the conclusion of the Summer Reading Program.  A motion was made by Vera and seconded by Carol to accept her resignation with many thanks for her ten years of service.  Motion carried.

* New hire – a motion was made by Carol and seconded by Deb to hire a librarian for the purpose of organizing the Summer Reading Program, Preschool Story Hour during the academic year, technology needs, and to work the circulation desk as needed, for approximately fifteen hours a week.  Motion carried. 

Announcements

* The next meeting will be August 17, 2016 at 7 p.m.  

The meeting was adjourned at 7:52 p.m. with a motion from Pam and seconded by Vera.

Respectfully submitted,

Rev. Dr. Cheyanna L. Losey 


Clover Public Library District Minutes Stated Meeting May 18, 2016

The meeting was called to order by Vice President Vera Fornander, at 7:01 p.m.  Present were board members Pam Eiker, Deborah Kelly, Dale Lanning, Cheyanna Losey, Carol VanDeWalle, Head Librarian Rene Bramlett, and Bookkeeper Barb Lutrell.  Excused: Nancy Swanson.

Secretary’s Report

The minutes from the April 20, 2016 meeting were read by Cheyanna.  A motion was made by Carol to approve the minutes as corrected and seconded by Deb.  Motion carried. 

Treasurer’s Report

Barb presented the monthly expense and income report.  A motion was made by Deb to accept the report as presented and seconded by Dale.  Motion carried.  

* Insurance Bond – we have a $50,000 scheduled insurance bond with Porter’s for the treasurer.   

* Working Budget 2016-7 –  A motion was made by Pam to approve the working budget and seconded by Carol.  6 aye. 0 no. Motion carried.  

Librarian’s Report

Rene presented her report. A motion was made by Carol and seconded by Pam to accept the report as presented.  Motion carried.   

* Non-resident library fee 2016-7 – A motion was made Pam by to increase the non-resident fee to $103.47 and seconded by Deb.  6 aye. 0 no.  Motion carried.  

* Prevailing wage - A motion was made Deb by to adopt the prevailing wage for 2016-2017 and seconded by Dale.  6 aye. 0 no.  Motion carried.    

Unfinished Business

* Summer Reading Program – This continues to come together and will begin later this month.  The goal is for one hundred readers to complete the program.  

* Butterfly Garden – The expansion is complete and doing well.  

* Adult Programming – Yarn dyeing workshop by Fiber Works is planned for June 14, 2016.  July program in the works using the yarn from June.  It is the National Park System’s 100th anniversary this year.  Ideas were shared about celebrating the week of August 25th.  One suggestion is a series of travelogues.      

* Landscaping projects – Terry Anderson has begun the removal of the bushes.   Bids for flowers in the place of the old tree and retaining wall on the north side of the door are pending. 

* Digitizing high school yearbooks – the yearbooks were received by OCI Records Conversion and will be returned to us by the end of July.  

New Business

* There was no new business. 

Announcements

* The next meeting will be June 15, 2016 at 7 p.m.  

The meeting was adjourned at 8:02 p.m. with a motion from Pam and seconded by Deb.

Respectfully submitted,

Rev. Dr. Cheyanna L. Losey 



Clover Public Library District Minutes Stated Meeting April 20, 2016

The meeting was called to order by President Nancy Swanson at 7:07 p.m.  Present were board members Vera Fornander, Dale Lanning, Cheyanna Losey, Carol VanDeWalle, Head Librarian Rene Bramlett, and Treasurer Barb Lutrell.  Excused were Pam Eiker and Deborah Kelly. 

Secretary’s Report


The minutes from the March 16, 2016 meeting were read by Cheyanna.  A motion was made by Vera to approve the minutes as corrected and seconded by Carol.  Motion carried. 

Treasurer’s Report

Barb presented the monthly expense and income report.  A motion was made by Dale to accept the report as presented and seconded by Vera.  Motion carried.  
Librarian’s Report

Rene presented her report. A motion was made by Carol and seconded by Dale to accept the report as presented.  Motion carried.   

Unfinished Business

* Summer Reading Program – The theme is “Read for the Win.”  Plans are underway.  The program will being June 1 and end July 29. 

* Butterfly Garden – Work has begun.  

* Weeding of circulation books – The non-fiction has been completed.  Audiobooks are the current section being weeded.  After the summer reading program VHS tapes will be sorted. 

* Adult Programming – Fiber Works is planned for June.  Bev Brown provided information about programs available from the Western Illinois Area Agency on Aging.  Pollinator gardening program led by Carol VanDeWalle April 27, 2016 at 1 p.m.  It is the National Park System’s 100th anniversary this year.  Ideas were shared about celebrating the week of August 25th.    

* Children & Youth Programming – The first make and take event was well attended.  Another event is being planned for the autumn. 

* Landscaping projects – The bid from Terry Anderson was reviewed for the removal of the Burning Bushes in the front of the building and replaced with other shrubs and day lilies.  Carol made a motion that Terry Anderson remove the designated bushes and replace with other plants later this spring.  Vera seconded the motion.  Motion carried with 5 aye, 0 no.  Information from Derek Engstrom for statues to be placed in the location of the old tree was reviewed.  More information is needed before a decision can be made.  Nancy will report at our next meeting.    

* Digitizing high school yearbooks – free service available to scan all yearbooks.  The invitation came through the Library System.  Once the disc is returned with the books the files can be put on the website.    

* Illinois Public Library Per Capita Grant - $1,848.50 was awarded to the library for the fiscal year of 2016.

New Business

Announcements

* The next meeting will be May 18, 2016 at 7 p.m.  

The meeting was adjourned at 8:01 p.m. with a motion from Vera and seconded by Carol.

Respectfully submitted,

Rev. Dr. Cheyanna L. Losey 



Clover Public Library District Minutes Stated Meeting March 16, 2016 

The meeting was called to order by Vice President Vera Fornander at 7:00 p.m.  Present were board members Vera Fornander, Carol VanDeWalle, Pam Eiker, Deborah Kelly, and Head Librarian Rene Bramlett. 

Secretary’s Report 

The minutes from the February 17, 2016 meeting were read by Pam.  A motion was made by 

Carol to approve the minutes and seconded by Deb.  Motion carried. 

Treasurer’s Report 

Rene presented the monthly expense and income report.  A motion was made by Deb to accept the report and seconded by Carol.  Motion carried. 

● Barb, Dale, and Rene will begin preparation of the working budget next month. 

● Dale will be canceling the old insurance policy by May. 

Librarian’s Report 

Rene presented her report.  A motion was made by Deb and seconded by Carol to accept the report as presented.  Motion carried. 

Unfinished Business 

● An update was given by Carol on the Butterfly Garden Progress. 

● Adult Coloring Class is going well. 

● A few were signed up for the Craft Class on Saturday, March 19, 2016.  

● The tree has been removed, and Derek is sending Nancy some ideas for the area. ● Lights are up and completed. 

New Business 

● Deb volunteered to do something about Breast Cancer during the month of October as a program for the library. 

● Other ideas were given for the fall programs ­ Go Red Awareness for Heart Disease for Women, CPR Class, and other health concerns mentioned for program topics. ● Fiber Works ­ A program is being planned for June. 

Announcements 

● The next meeting will be April 20, 2016 at 7 p.m. 

The meeting was adjourned at 7:45 p.m. with a motion from Carol and seconded by Deb. Respectfully submitted, 

Pam Eiker 



Clover Public Library District Minutes Stated Meeting February 17, 2016

The meeting was called to order by President Nancy Swanson at 7:00 p.m.  Present were board members Vera Fornander, Deborah Kelly, Dale Lanning, Carol VanDeWalle, Head Librarian Rene Bramlett, and Treasurer Barb Lutrell.

Secretary’s Report

The minutes from the January 20, 2016 meeting were read by Vera.  A motion was made by Dale to approve the minutes and seconded by Carol.  Motion carried. 

Treasurer’s Report

Barb presented the monthly expense and income report.  A motion was made by Carol to accept the report and seconded by Deborah.  Motion carried.  

• Dale reported that he stopped by the Knox County Office to check on the situation with the taxes.  They are aware of the problem and the correction will be made.  Dale suggested tax bills be checked this year to see if this corrects the overage from last year.

• Dale reported that he would contact Porter to cancel the old insurance policy by May.     

Librarian’s Report

Rene presented her report. A motion was made by Dale and seconded by Deborah to accept the report as presented.  Motion carried.   

Unfinished Business

• Lighting in the center of the library.  Ron Carlson will be attending to this soon.  There was a discussion concerning types of lights/bulbs used.

• Butterfly Garden.  Carol stated that she would like to start signage for plant identification.  She would like to register the garden as a Monarch Watch/ Monarch WayStation.  She also reported that they plan to add on to the garden this season.  

• Programs for adults. 

o Adult Coloring has started on Thursdays from 2 pm to 4 pm.  Rene suggested moving the hours up to 1 pm to 3 pm in March. 

o The Spring Balance class will start their 8-week session and has a size limit of 15.

• Memorial Money     Nancy had contacted a tree person from Andover and it was stated that his fee would probably be between $200-$300 to remove the tree.   A discussion followed concerning funding and cost.  It was suggested that ½ come from Building and Maintenance and ½ from the memorial fund.  Dale moved and the motion was seconded by Deb to go ahead and approve the tree removal if the bid was $500 or less.  A roll call was taken and the motioned passed unanimously.  

• Funfest   After discussion it was agreed that the library would not participate this year.

New Business

• There was a discussion on the availability of board members for the next meeting.  It was decided to keep the next meeting at its scheduled date.

Announcements

• The next meeting will be March 16, 2016 at 7 p.m.  

The meeting was adjourned at 7:43 p.m. with a motion from Deborah and seconded by Dale.  Motion carried.

Respectfully submitted,

Vera J Fornander


Clover Public Library District Minutes Stated Meeting January 20, 2016


The meeting was called to order by President Nancy Swanson at 6:45 p.m. Present were board members Pam Eiker, Vera Fornander, Deborah Kelly, Dale Lanning, Cheyanna Losey, Carol VanDeWalle Head Librarian Rene Bramlett and Treasurer Barb Lutrell.


Secretary's Report

The minutes rom the October 21, 2015 meeting were read by Cheyanna.  A motion was made by Vera to approve the minutes and seconded by Deborah.  Motion carried.


Treasurer's Report

Barb presented the monthly expense and income report.  A motion was made by Dale to accept the report and seconded by Vera.  Motion carried.

  • County Year- End:  Dale delivered to Henry County and learned report only needs to go to the Clerk's office, no longer to the Treasurer's office.  Knox County will contact Dale to give him a receipt that the report was received  Rene received a telephone  call requesting levy information, she did receive a receipt.  Mercer County repeated the same information as Henry County.


Librarian's Report

Rene presented her report.  A motion was made by Pam and seconded by Vera to accept the report as presented.  Motion carried.


Unfinished Business

  • Tom McKay's program was well attended.
  • New sign was installed by Ron Carlson before the Christmas walk.
  • Christmas Walk attendance was 287.
  • Power washing the building was completed by Bill Downing.
  •  DVD/CD buffing machine has been purchased and is working will.
  • Summer Reading Program- the flash drive has arrived and plans are underway.
  • Website is being updated.
  • Butterfly garden-Daisy Troop has volunteered to help planting and maintenance.  It will be enlarged in the spring.
  • Lighting in the center of the library.  Ron Carlson has been hired and will complete the project during the winter months.
  • Physical Balance Class-eight week session will be in the spring.
  • Weeding of circulation books-this process is on-going at this point 695 books have been removed.  The criteria is that the book have not been checked out in ten years are removed from circulation.


New Business

  • Memorial money from Dorothy Hammerlund and Jane Streeter.  Investigation of front tree options for removal will be sought after suggestion from the Streeter family.  Nancy will seek information and report back. The Hammerlund family asked that the money be used as needed.
  • Woodhull Fun Fest-Nancy has extended an invitation from the Committee to participate.

.Announcements

  • The next meeting will be February 17, 2016 at 7:00 p.m.


The meeting was adjourned at 8:00 p.m. with a motion from Pam and seconded by Dale.

Respectfully submitted

Rev. Dr. Cheyanna L Losey



Clover Public Library District Minutes Stated Meeting

November 2015 & December 2015

Clover Public Library District Board Meeting was not held due to the holidays.

Rene Bramlett, Librarian


Clover Public Library District Minutes Stated Meeting October 21, 2015

The meeting was called to order by President Nancy Swanson at 7:04 p.m.  Present were board members Pam Eiker, Vera Fornander, Deborah Kelly, Dale Lanning, Cheyanna Losey, Carol VanDeWalle, Head Librarian Rene Bramlett, and Treasurer Barb Lutrell.

Secretary’s Report

The minutes from the September 16, 2015 meeting were read by Cheyanna.  A motion was made by Vera to approve the minutes with one typo correction and seconded by Deborah.  Motion carried. 

Treasurer’s Report

Barb presented the monthly expense and income report.  A motion was made by Carol to accept the report and seconded by Vera.  Motion carried.  

* Annual Audit – The audit was presented.  Page two will be published in the Galva News and then verification of publication will be filed with Henry, Knox, and Mercer counties.

* Insurance – Report was made concerning insurance quotes.  Country Financial Insurance quoted $3,402 per year and will make an annual review of the insurance policy.  The current policy with Porter Insurance is $4,235 without an annual review.  A motion was made, by Dale and seconded by Cheyanna, to move policy to Country Financial Insurance of Woodhull.  Roll call vote was taken.  Aye: 7.  No: 0.  Motion carried.    

Librarian’s Report

Rene presented her report. A motion was made by Carol and seconded by Deborah to accept the report as presented.  Motion carried.   

* E-read training on September 15, 2015 6:30 p.m. – 8:00 p.m. was well attended.

* Programs for adults. Author Tom McKay was here on Tuesday September 29, 2015, 9:30 – 11 a.m.  Physical balance class has been well attended.  Due to high demand it will be offered again at a later date.  

* Christmas Walk.  Will be held December 11, 2015. 

Unfinished Business

* New sign.  Ron Carlson has been hired to install.  The sign has been delivered and will be installed at a future date.
* Lighting in the center of the library.  Ron Carlson has been hired and will complete the project during the winter months. 
* Butterfly Garden.  Has been winterized.      
* Windows and beams.  Have been cleaned.    
* TIF meeting.  Nancy attended the joint review meeting on September 2, 2015 and public meeting October 7, 2015.  Approval was granted to the Woodhull Travel Plaza to have lower taxes for the duration of the current TIF.
* Magazine subscriptions.  Idea discussed about encouraging public sponsorship for subscriptions and other materials.  

New Business

* Landscaping.  The Woodhull Town Board requested the bushes near the sidewalk on the west side of the building be trimmed back.  Pam will contact West Maintenance, Inc. for an estimate. 

* Outside of the building.  The outside of the building needs to be power washed.  Rene will contact Bill Downing for an estimate. 

* Staff Christmas bonus.  A motion was made by Pam and seconded by Deborah to present Rene will a bonus of $175 and the librarians $100.  Aye: 7.  No: 0.  Motion carried. 

* DVD/CD Buffer.  A motion was made by Cheyanna and seconded by Vera to purchase a DVD/CD buffing machine.  Aye: 7.  No: 0.  Motion carried.  Memorial Fund money will be used to purchase machine. 

Announcements

* The next meeting will be January 20, 2016 at 7 p.m.  

The meeting was adjourned at 8:15 p.m. with a motion from Pam and seconded by Vera.  

Respectfully submitted,

Rev. Dr. Cheyanna L. Losey 



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